TRIP GUIDELINES

The following will serve as guidelines for any trip, district wide.

A. The educational value of each trip must be explained in writing and approved by the Principal and the Superintendent. (Standard form can be found in Administrative Forms section of District website.) Each trip request shall include outlining Maine Learning Results, performance indicators, and instructional activities that will be utilized during the trip. Trips should be specifically related to the sequence of the curriculum being taught to the students in class.

B. The Board of School Directors will consider sponsoring only those trips that take place during the school year.

C. TEACHER RESPONSIBILITIES MUST BE COMPLETED AND INCLUDE THE FOLLOWING

PRE-TRIP

o       Signed office approval by Principal.

o       Overnight field trips and those that take place out-of-state or out of the United States must have the approval of the Principal, the Superintendent, and the Board of School Directors.

o       Commitment from chaperones in writing for said date and activity. The ratio of faculty and adult chaperones should be 10 students to 1 adult chaperone/faculty.

o       Transportation request sheet outlines filed with Transportation. Description of transportation to be used. Clear directions to the location should be provided.

o       Parental permission slips for all participants in advance of departure. (Standard form can be found in Administrative Forms section of District website.)

o       Copy of trip itinerary with address and phone number of host organizations included in parent and student itinerary.

o       Student medical sheet filled out and returned.

o       Written expectations of students with adherence to Code of Conduct and disciplinary codes.

o       Method of funding, including cost to parent/guardian.

o       Statement that no student has been deprived of trip because of inability to pay.

o       Collect student money prior to the trip.

o       Cafeteria notified about number of fewer lunches or bagged snacks for trips.

o       Colleagues notified of absences of students via email

o       Purposes of the trip are clearly stated, established and understood by both the students and those persons who will act as group leaders. The preparation for any trip should consist of questions discussed before and after the trip.

o       Student home phone numbers, parent/guardian names and work numbers, and adult phone numbers/name who are acting in place of the parent should be recorded before the trip on a master sheet.

o       Medical conditions shall be listed on the same master sheet.

 

DAY OF THE TRIP

o       First aid kit.

o       Emergency phone numbers for district contacts (principal, transportation, district office, athletic director if athletic trip).

o       Updated departure list turned into front office and cafeteria upon departure. Master sheet with student home phone numbers, parent/guardian names and work numbers, adult phone numbers/name who are acting in place of the parent, and medical conditions shall be turned in to school office; copies shall also be taken on the trip.

o       Review the Code of Conduct and the disciplinary code with all school students and chaperones going on the trip.

o       Group leaders should have nametags and a list of students for whom they are responsible.

o       Purposes of the trip are clearly stated, established and understood by both the students and those persons who will act as group leaders. The preparation for any trip should consist of questions discussed before and after the trip.

 

POST-TRIP

o       Conduct appropriate follow-up activities (i.e., thank you notes to host organizations and chaperones.), curriculum integration, and follow up discussions.

o       Principal notified by phone of any difficulties with trip. Upon return, write up action taken and submit Trip Incident Report to principal.

o       Evaluate trip based on trip request descriptions of purpose, Maine Learning Results, performance indicators, and instructional activities. (Standard form can be found in Administrative Forms section of District website.)

o       A copy of the evaluation shall be submitted to the building principal.